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JUDICIARY CASE MANAGEMENT SYSTEM

The Judiciary Case Management System (JCMS) was implemented on 23.03.2015. It is an electronic management system implemented by the State Judiciary Department for the Civil Courts in all four districts.

It aims to establish and maintain an efficient way to manage court documents as well as services for both the public and legal community.


Present Ch​allenges

· High volume cases;

· Manual management of cases;

· Slow and time consuming search for files;

· Lack of tracking system;

· Lack of storage space;

· Misplaced files;

· Prone to human error

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Aims of JCMS

· To further enhance productivity, efficiency and effectiveness of court management nationwide;

· To maximize human resources;

· To improve public and legal services;

· To enhance accessibility to court for the general public, relevant government institutions and legal community;

· To provide an efficient, effective and systematic way to manage court resources;

· To enhance connectivity amongst the civil courts all over the country​

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Benefits of JCMS

· Minimise the movement of physical files;

· Information accessible from anywhere;

· Cases processe​​d more efficiently;

· Effective use of the court’s time



This system consists of:​​

· Electronic Filing System (E​​FS)

· Case Management System (CMS)

· Queue Management System (QMS)​

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Electronic Filing System (EFS)

The Electronic Filing System (EFS) is an online portal designed to serve the public and legal community in gaining access ranging from pre-registration of cases, filing case documents and right down to the retrieval of case information and their case schedules.

 The services provided are as follows:

· New case Pre-registration

· Online Filing of Court Documents

· Online File Searches

· Online Retrieval of Documents

· E-Payment (yet to be implemented)

· Digital Stamping & Sealing of Documents

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Case Management System (CMS)

This is a computerised court operations from end-to-end, continues off from the Electronic Filing System (EFS) by tracking case information from the aforementioned pre-registration. This functions of the system among others, are assignment of cases, hearing schedules, retrieval of documents, searches for information on court cases, record of case notes and judicial decisions. Upon disposal of cases, the system also facilitates archiving, record keeping and search purposes as well as auto-generated statistics.

The services provided are as follows:

· Registration of new cases;

· End to end Case Management;

· Auto-generate Case Number;

· Case Scheduling & Court Planners;

· Retrieval of Documents;

· Case File Tracking;

· Case Notes Recording;

· Alerts & Statistics;

· Centralised Database

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Queue Management System (QMS)

This system allows the public and legal community to obtain up-to-date list of court hearings and status of cases and schedules for both the Supreme Court and Subordinate Courts via kiosks. The interactive kiosks provides an orderly queue system.

The services provided are as follows:

· Self-service kiosks

· Attendance Registration

· SMS Notification (yet to be implemented)

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System Requirements